EHBL
If a forwarder manages a domestic shipment via a highway carrier – will the highway carrier file on behalf of the forwarder?
eManifest requirements do not apply to domestic shipments.
If a forwarder is managing one house bill, with no sub house bills, is this considered consolidated? Should this still be filed?
This would be considered a non-consolidated house bill and subject to release, but it still needs to be filed according to eManifest time frames and requirements.
For filing consolidated cargo – in a scenario where there are multiple HBLs associated, and there are multiple suppliers and a single consignee, what is the procedure for the individual HBL and HBL Close messages?
Example: A scenario where there are three different shippers would translate to three separate shipments within the consolidation. The CBSA would require three house bill submissions be made reflecting the details of each shipment. Each house bill ...
Is a forwarder code required for an NVOCC to transmit eHBL?
In order to submit electronic house bills to the CBSA, clients must have an 8000-series freight forwarder code.
How does CBSA define in-transit shipments? Will HBL filings for in-transit shipments be required when eManifest is implemented?
Canadian Origin In-transit (COI) is where goods leave Canada under the control of a Cargo Control Document (CCD) with the intention of re-entering Canada. The goods re-enter Canada under the control of the same CCD that controlled them when they left ...
What is the deadline for processing HBL amendments? Can amendments be filed at both the origin and destination points?
For all house bill submissions, freight forwarders can submit pre-arrival changes (until the CBSA has received the conveyance arrival certification message upon arrival for non-highway modes and arrived by the Canada Border Services Officer (BSO) in ...
When a shipment with a “Direct BL” is issued from the marine carrier, is the forwarder required to file eManifest?
The forwarder is only required to file eManifest house bill data for shipments that have, or will be, deconsolidated from another cargo control document. In the case of a “Direct Bill”, the marine carrier will be responsible for detailed information ...
What is the expected format of the HBL number? The forwarder’s 8000 code + HBL number? What is the expected prefix?
A CCN is the reference identifier assigned by the carrier or freight forwarder to the transport document. It will consist of the four-digit carrier code, followed by a unique carrier-assigned number. For freight forwarders, it is the CBSA-issued ...
What is the expected format of the Primary CCN? The carrier’s alpha SCAC code + Master B/L number or the “9000” code + Master B/L number?
A CCN is the reference identifier assigned by the carrier or freight forwarder to the transport document. It will consist of the four-digit carrier code, followed by a unique carrier-assigned number. For the carrier, it must be their CBSA-assigned ...
In the case of multiple-tier forwarders/co-loaders filing HBLs, should each HBL filing refer to the primary Cargo Control Number (CCN)? And the HBL Close filings should refer to both the primary CCN and the previous CCN?
Each house bill within the chain of cargo control must contain the primary CCN, a mandatory data element. Each house bill close message must contain the previous CCN and the related house bill numbers. Primary Cargo Control Number (CCN): The CCN of ...
What is the average turnaround on filing acceptance (validation)?
Validation and acceptance of house bill data by CBSA systems can take up to several minutes.
Do lower-level HBL filings have the same mandatory data elements as the top tier filing?
All freight forwarders within the chain of cargo control are required to submit mandatory data elements as part of their house bill submission. If the house bill is consolidated, the cargo description is less detailed.
How does a forwarder suppose to know all the lower-level co-loaders on the HBL, particularly about overseas shipments?
It is important to work closely with the entire trade chain to ensure that the co-loaders submit their documents on time and that the necessary information is shared. The completeness notices, in combination with effective communication between trade ...
Currently, forwarders aren’t receiving the CCN from marine carriers until after the cargo has departed. Will this change with the new requirement?
The primary Cargo Control Number is a mandatory house bill data element. Marine carriers need to provide this information to freight forwarders so that they can include it in their house bill submission within the prescribed time frames.
In what circumstances are forwarders required to be bonded?
Non-bonded Freight Forwarder: A CBSA-issued, non-bonded freight forwarder code is required for freight forwarders who plan to transmit Advance Commercial Information (ACI) supplementary cargo reports to the CBSA directly or through a service ...
Does the ACI filing still apply for in-transit cargo? (Supplementary cargo report)
Non-consolidated Air and Marine: Import / In-bond / In-transit / FROB: Carrier provides non-consolidated pre-arrival electronic cargo and conveyance information to the CBSA (detailed description consignee and shipper information) Freight forwarder is ...
Is the match message specific to each level?
Completeness notices (Matched / Not Matched) are an indication that related trade documents have been linked. Only affected parties receive this notice. Each affected party at each level is able to receive completeness notices if they have registered ...
What “match” visibility will lower-level forwarders have?
Completeness notices (Matched / Not Matched) are generated and sent to the affected CBSA clients that indicates valid data have been transmitted to the CBSA and accepted, and have paired with related transmitted data. If forwarders within the chain ...
Will the top tier forwarder have visibility through CBSA of the data and status of lower-level B/Ls submitted by co-loaders?
The top tier forwarder will receive a match message which will help determine if co-loaders have filed the house bill and house bill close messages.
When do I select Yes or No in the Consolidation Indicator?
If the consolidated freight indicator on the house bill is checked “Yes”, the CBSA will expect to receive a house bill close message and lower-level house bills. If it is not checked, indicating that the shipment is not consolidated, the CBSA will ...
If I submit electronic house bill data and then receive an error message, can I submit updated HBL data immediately? Or, does the filer need to wait a certain period before re-submitting the data?
If an error is detected during validation, the submission will be rejected and an error message will be sent together with a code indicating the reason for rejection. The CBSA encourages everyone to correct errors immediately and fix systemic issues ...
Can a forwarder use a marine carrier’s 9000-series code to submit the eManifest house bill?
No, the forwarder must use their CBSA-issued, 8000-series freight forwarder code to submit an eManifest house bill electronically.
How will CBSA handle potential Force Majeure re-routings (i.e. ILWU/PMA strike/lockout)? If a marine carrier re-routes to Canada to discharge, will the vessel be allowed to discharge if filing 24-hours in advance was not possible?
For marine vessels and cargo that must make an unplanned stop at a Canadian port due to an unforeseen circumstance, such as a labor disruption in the U.S. or adverse weather conditions, advance commercial information (ACI) is required as soon as the ...
If there were three shippers in the US and one consignee in Canada moving by highway, how would the filing be handled?
The highway carrier would provide consolidated pre-arrival electronic cargo and conveyance information to the CBSA (freight forwarder to freight forwarder, freight of all kinds). The freight forwarder would be required to provide three separate ...
What if my ocean cargo was supposed to go directly to the Port of Vancouver. However, the carrier re-routed it to Seattle and then trucked it to Vancouver. Do I need to submit a new HBL filing or amend the existing filing?
A “change” should be submitted that reflects the correct primary CCN and correct mode of transport. In addition, a cancellation and then re-submission of the HBL close message would be required to link the changed HBLs to the new previous CCN.
What if my cargo was supposed to arrive at the Port of Baltimore and then go in-bond by truck to Canada to the Port of Halifax. However, the carrier re-routes the cargo and ships it directly to Halifax. Do I need to submit a new HBL filing or amend the existing filing?
A “change” should be submitted that reflects the correct primary CCN and correct mode of transport. In addition, a cancellation and then re-submission of the HBL close message would be required to link the changed HBLs to the new previous CCN.
Can a freight forwarder authorize another party to transmit the pre-arrival house bill, house bill close message, and supplementary data on their behalf?
Yes, a freight forwarder may authorize a service provider or an agent to transmit the pre-arrival house bill, house bill close message, and supplementary data on their behalf. The carrier code on the electronic transmission must be that of the actual ...
Are Courier Low Value Shipments (CLVS) exempted from eHBL requirements?
CLVS goods being imported under the CLVS program by an approved courier. CLVS goods are exempt from eManifest requirements.
Do we have to apply for these new notices if we are already on RNS or will we be getting them automatically?
Separate applications are required. All clients who would like to receive the new D4 notices will have to register with the TCCU before they receive new D4 notices.
Are Deconsolidation Notices mandatory?
Signing up to receive the new notices is not mandatory, this is voluntary. The CBSA is not forcing clients to sign up and register for the new notices. However, the transmission of electronic House bills becomes mandatory on November 7, 2016. These ...
What is the difference between supplemental data and the required data elements for eManifest?
A House bill is a Cargo Control Document submitted by a Freight Forwarder for shipments that have, or will be, deconsolidated from another Cargo Control Document, and which will control cargo liability. A supplementary report is a set of data ...
Does it matter if the FROB’s final destination is Canada, or elsewhere?
The CBSA defines Freight Remaining on Board (FROB) shipments as follows: a) Marine – Cargo on a vessel that is not being discharged at a Canadian seaport but remains on board the vessel for furtherance to its ultimate destination outside of Canada b) ...
How long do filing records have to be retained?
Freight forwarders are responsible for maintaining records for 3 years plus the current year to comply with regulations. The CBSA eManifest Portal is a transmission method only and is not a database for records management. GeTS eManifest solution ...
Let's say, if we know all ocean carrier's CCN is formatted as 9000 # + Booking number. Otherwise, we have to rely on our overseas branches to obtain the number within the required timeframe, it sometimes could be very challenging.
Let's say, if we know all ocean carrier's CCN is formatted as 9000 # + Booking number. Otherwise, we have to rely on our overseas branches to obtain the number within the required timeframe, it sometimes could be very challenging. For instance, if we ...
Does the Cargo Control Number have to be shown on the first EDI transmission when it is an LCL (Less Than Container Load) shipment? Can the CCN be entered afterward?
The CCN is a mandatory data element and must be entered in order to transmit a Cargo document or a House bill. The CCN cannot be entered afterwards.
Ocean Reporting Timeline: A bonded Freight Forwarder must meet the 24 hour prior to loading timeline. Is this correct?
A freight forwarder must respect the pre-established ACI mode specific timelines when submitting their House bill data. 24 hours prior to loading or arrival depending on type and origin of goods for marine, 4 hours prior to arrival or at time of ...
How to revise data that was sent?
If the goods have not arrived into Canada, you will have to use the “Change” function. If the goods have arrived in Canada (Reported), you will need to use the “Amend” function. Trade Tech will track whether the cargo has arrived or not arrived at ...
How does the Auto-Closing process work for FCL shipments?
The close message is closing out the related parent BL. For FCL the close message will close out the Carrier's MBL. In addition, CBSA requires that in order to close out a consolidated HBL the related consolidated HBL must be on file or the close ...
How does the Master Loader and Co-Loader Close process work?
The Master Co-Loader is responsible for closing the MBL. Co-Loader must close the Master Co-Loader's file relative to the HBL they have tendered. The party that files HBLs under the related parent BL is responsible for closing out the related parent ...
Who gets the DO NOT LOAD (DNL) notice on a multi-level consolidation? Master loader and lower level forwarder?
CBSA has advised that in the DNL notice will be sent to the primary notify party (party that submitted the document against which the DNL was posted) and any related automated notify parties or secondary notify parties. In other words, the party that ...
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