EHBL
Does a carrier still file ACI in primary CCN?
The carrier filing requirements do not change. Marine, air, highway, rail carriers must still file all applicable carrier “conveyance and cargo” data. It is the secondary ‘house bill’ data that is also now mandatory. [The carrier is not responsible ...
The CBSA posts the deadlines for filing eHBL by mode. What is the recommended max lead time to file?
eHBL data may be transmitted up to 90 days before arrival (up to 90 days before loading for marine mode).
Do the movement types include FROB?
eHBL Movement Types are Import, In Bond, and In Transit. [Note: Freight Remaining on Board (FROB) shipments require ACI S10 Supplementary data.]
Will customs accept form BSF673 via e-mail or do we need to do personal presentation?
Form BSF673 can be sent via email/ fax to the Customs office. A list of the CBSA offices providing eLongroom services by email and their email address can be found at: e-Longroom - Manifest (ELR/MANIFEST)
What electronic corrections be made after the cargo has arrived in Canada?
Corrections can be made electronically to any data element (including cancellation) to the eHBL and/ or Close Message before the goods are Reported (CACM) or Arrived (WACM). After Report/ Arrival and before acquittal corrections are made as ...
How would customers that self-clear receive arrival notices?
You can continue to send Arrival Notices to an importer or to a Customs broker in any way you choose. There is no need to change that because of eHBL.
Do you have to test for manifest forward with the CBSA or is it automatic with eManifest messaging?
For those forwarders utilizing a third-party service provider, there is no additional testing or registration required for Manifest Forward with the CBSA. Third party service providers must have gone through testing with the CBSA; once successfully ...
If the shipment is only moving on a master, is any filing necessary?
If the shipment is direct, consigned on the master/ carrier contract of carriage from a shipper to a consignee and there is no house bill contact of carriage issued, there is no requirement for eHBL filing. Remember one house bill = one eHBL data ...
Do CCN numbers have to be sequential or can it be the 8000# + HBL number if unique (no sequence)?
The eHBL 8000 Cargo Control Number does not need to be sequential. It can be any unique number, but it cannot be repeated within current + 3 years.
What are Break-bulk goods?
Commercial goods that are neither transported within a cargo container nor in bulk (e.g. grain stowed loosely in the vessel’s hold) and include goods such as oil and gas equipment, construction equipment, and automobiles.
Can I cancel my House Bill or House Bill Close Message once it is “reported” or “arrived”?
Once a House Bill or House Close Message has been “reported” or “arrived”, a client can no longer submit an electronic cancel. A client must complete a BSF673 to request a manual cancellation of the House Bill and/or House Bill Close Message.
Where can I find more information on Notices and the CBSA pre-arrival and reporting requirements for electronic House Bills?
Clients can refer to CBSA D-Memo 3-3-1 (Freight Forwarder Pre-arrival and Reporting Requirements Memorandum) http://www.cbsa-asfc.gc.ca/publications/dm-md/d3/d3-3-1-eng.html#wb-cont For more information on the new notices, request a copy of the ...
When do I submit a “change” or “amend” to update House Bill information?
A “change” can be made from the time the house bill cargo was submitted, up until the time prior to report. If the House Bill Cargo Document is in a “reported” or “arrived” status then the client must submit an “amend” to update the document.
What is the reporting time frame for electronic House Bills and House Bill Close Message?
Marine (other than from USA: 24 hours prior to loading. Marine from USA: 24 hours prior to arrival Air: 4 hours prior to arrival or at time of departure Rail: 2 hours prior to arrival Highway: 1 hour prior to arrival
What do “Matched” and “Not Matched” messages mean?
A “Matched” notice indicates that the document has been linked to a related document. This notice indicates the following: Document Type Related document Non-Consolidated HB Matched to a Release Document Consolidated HB Matched to a House Bill Close ...
What is the difference between a Primary Cargo Control Number and a Previous Cargo Control Number?
Primary CCN: This is the Cargo Control Number from the Cargo Control Document used to report goods at the First Point of Arrival (FPOA). For example, when a freight forwarder contracts with a primary carrier (like the master loader), they submit ...
I received rejection 'W80: Release cannot be related to a consolidated cargo or House Bill'. What does it mean?
Reason: The Cargo Control Number (CCN) on your release entry is either part of a consolidated shipment or a consolidated House Bill. This rejection usually occurs when a broker or importer tries to clear a shipment as consolidated, but the freight ...
What is the Deconsolidation Notice paper options for Warehouse Operators, Terminal Operators and Freight Forwarder?
Please refer to CBSA Customs Notice 16-20 https://www.cbsa-asfc.gc.ca/publications/cn-ad/cn16-20-eng.html
Can a freight forwarder authorize another party to file eHBL?
With the new ACI eHBL, the freight forwarder is liable as per the Customs Act. The freight forwarder must first register their carrier code with the CBSA to participate in eHBL. If the freight forwarder still decides to authorize another party to ...
Do i need to file eHBL if cargo is discharged in the U.S and moved overland to Canada?
If cargo is discharged in U.S. and moved overland to Canada, a house bill is required. In such case, the primary CCN will be the Truck or Railroad bill of lading number.
Can I reuse a House bill CCN?
House bill numbers (CCN) must not be duplicated for a three-year period (plus current year) as per current rules.
Can House bills in 'rejected' status be referenced in a Close Message?
All House bills must reach “Accepted” status to be referenced in a Close Message. A submitted Close Message that quotes a CCN that is either not on file with the CBSA, associated with another freight forwarder's Close Message, or not in Accepted ...
How do you change the primary CCN on a house bill?
If the Primary Cargo Control Number (CCN) for the related House bill needs to be changed before arrival, please follow the instructions below: Send the manifest as "Cancel." Once the cancellation is accepted, edit the Primary CCN and click "Save." ...
I received rejection 'V26: Client Supplied Request ID-Submission cannot currently be amended'. What does it mean?
Rejection Error: V26: Client Supplied Request ID-Submission cannot currently be amended 998 : Container ID-BULK CONTAINER ID DO NOT MATCH RELATED REQUESTS The submission for Post Arrival Amendments should be as "Proposed Amend" and not "Change". In ...
Is a paper A8A required for presentation when eHBL has been filed and paper is required for release purposes?
When ACI/eManifest data has been transmitted and requires a paper cargo control document (CCD) for release purposes, the carrier has the option of using the In Bond - Cargo Control Document, Form A8A-B, or a paper printout of the ACI transmission, ...
Can a freight forwarder submit eHBL data if not all co-loaders/forwarders in that consolidation are transmitting?
Yes. If a forwarder higher in the co-load files eHBL, lower-tier forwarders may file eHBL or ACI and paper.
What if the marine terminal, airline warehouse operator, etc. is not set to receive electronic notices?
Deconsolidation Notice (Back-to-Back) See Customs Notice 16-20 http://www.cbsa-asfc.gc.ca/publications/cnad/cn16-20-eng.html Deconsolidation Notice – Paper Options for Warehouse Operators, Terminal Operators and Freight Forwarders. “There are 3 paper ...
Do freight forwarders need the primary CCN if they're co-loading?
Co-loaders will have primary carrier CCN on hand and must provide it to each freight forwarder they are providing space to in an ocean container or airline unit. Every tier of forwarder requires the primary carrier's cargo control number on the eHBL ...
My shipment has cleared Customs but there is no Deconsolidation Notice. What can I do?
The Deconsolidation Notice is triggered when the warehouse operator submits the Warehouse Arrival Certification Message (WACM) to CBSA when the shipment arrives at the warehouse. Please check with the warehouse operator if they have submitted the ...
I received rejection 'W65 : Primary CCN-THE CARRIER CODE MUST BE ACTIVE'. What does it mean?
The Carrier Code indicated on the Primary CCN is not a valid and registered code with CBSA. Please confirm with the carrier.
Can the Cargo Control number be charged after the cargo has arrived?
Primary CCN is a key element , once the cargo has been tagged as arrived , no correction can be done. User’s need to present paper form BSF763 to CBSA
I received rejection '461: CCN (CCN)/Supplementary Reference-REQUEST MUST EXIST ON FILE'. What does it mean?
Reason: CCN is not yet existing or accepted in the system but was submitted as Change or it was cancelled but submitted as Change. Resolution: Resend the manifest as Original.
I received rejection '463: Cargo Control Number (CCN) (Empty or Export) /Supplementary Reference Number/Conveyance Reference Number / Reference Identification-INVALID STATUS OF REQUEST'. What does it mean?
Reason: Rejection 463 Invalid Status of Request is a result of duplicate submission to customs, if HBL was previously accepted by CBSA. Resolution: Resend the house bill as Change Or Reason: Close message was not file yet for the house bill CCN (if ...
I received rejection 'W61: Client Supplied Request ID - Related Previous CCN must be consolidated'. What does it mean?
Reason: Master freight forwarder did not declare their house bill as consolidated. Resolution: Client must coordinate with master freight forwarder and request to mark the Consolidated Indicator as Yes and resubmit to CBSA. Once they received ...
What is D4 notice '“Document Package Complete”?
'Document Package Complete' is part of the D4 Completeness Notices. Completeness Notices will inform clients regarding the fulfillment of CBSA pre-arrival document requirements, up to the arrival of the Cargo at its stated Port of Destination. They ...
What is D4 Notice "Cargo Complete"?
'Cargo Complete' is part of the D4 Completeness Notices. Completeness Notices will inform clients regarding the fulfillment of CBSA pre-arrival document requirements, up to the arrival of the Cargo at its stated Port of Destination. They will be ...
How to transmit eHBL for Shipments Transiting Canada or In Transit?
The implementation began November 7 2016 requires freight forwarders to transmit electronic house bills for consolidated (including back to back) import, in bond and in-transit shipments. Until such time as the CBA implements and mandates a complete ...
What are Risk Assessment Notices?
Risk assessment notices may be issued when the CBSA requires the client to provide more information regarding the house bill or, to provide the client with specific instructions regarding the loading/unloading of the cargo. These notices are sent to ...
What is a Deconsolidation Notice?
The Deconsolidation Notice is an electronic notice sent from the CBSA which informs clients (freight forwarders, warehouse operators, and carriers) that the CBSA has authorized the transfer of cargo control from a consolidated shipment to the related ...
What are the penalties for eHBL?
When eManifest requirements become mandatory, clients deemed to be non-compliant may be issued monetary penalties under the Administrative Monetary Penalty System (AMPS). When applicable, the CBSA may issue penalties for: Failing to provide advance ...
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