EHBL
How long do we need to have the notification letter (Form BSF673) on hand?
Clients must keep completed forms on file for three years, in accordance with the Transportation of Goods Regulations and section 22 of the Customs Act.
We have singles by truck however the truck bills are not consigned to the freight forwarder. They are showing shipper and consignee direct. Do we need to transmit eHBL data?
No. If the consignee is the importer and there is no HBL there will be no eHBL and you are good to continue as you do today.
Do I have to submit eHBL messages for shipments originating in the USA or Mexico coming up by truck?
Yes. If the truck or rail cargo control document is consigned to a freight forwarder and there are house bills, you must file eHBL.
If a master loader is submitting a consolidated eHBL that is going to be further deconsolidated by a co-loader (that co-loader will submit either an electronic House Bill Close Message and eHBLs, or paper house bills post-arrival), should the Consolidated Freight Indicator be set to YES or NO?
The Consolidated Freight Indicator shall be set to YES. Once the paper HBs are presented post-arrival, the CBSA will then acquit the consolidated eHB with those paper house bills. If the Consolidated Freight Indicator is set to NO, that eHB is ...
Primary warehouses are telling me I can’t release a single/back-to-back on the 8000 CCN. What is the regulation?
As per paragraphs 115 and 116 of the updated Freight Forwarder Pre-arrival and Reporting Requirements Memorandum D3-3-1 http://www.cbsa-asfc.gc.ca/publications/dm-md/d3/d3-3-1-eng.html, single shipments that are destined to the same warehouse as the ...
What if we don’t have the port of discharge code or the sub-loc code? (For example, our shipment is moving to Toronto 0495, sub-loc code and will be arrived at the final destination. The carrier may not provide us the port of discharge sub-loc code.)
The port of discharge and the port of discharge sub-loc code have been made conditional. The condition is ‘when available’ and attaches to either/both of the data fields. If the port of discharge sub-loc code is available it must be presented - and ...
If a freight forwarder has a shipment that is to be released/acquitted at FPOA, is a warehouse name and address/sub-loc required?
The warehouse sub-location code field is Mandatory on the House bill regardless of whether the shipment is to be released/acquitted at FPOA. Please note the name/address is not mandatory – only the 4-digit sub-loc is required.
Regarding FROB cargo, when a freight forwarder has a house bill shipment for Montreal and the carrier vessel calls Halifax first, then discharges the Montreal cargo in New York for the primary carrier arranged transport into Canada, what is the freight forwarder responsible for filing?
Under current regulations, a supplementary report is required for each consolidated shipment within the FROB movement, so the shipment will require a FROB declaration. When the shipment returns to Canada as an import movement, an electronic house ...
Do we always have to use our own cargo control number to clear shipments, or can we still use the co-loader's or carrier's number like we do now?
That depends on the arrangement with the co-loader. If you provide the HBL data to the co-loader and the co-loader files the eHBL under its 8000, then the release request and clearance would be under their 8000. If you file the eHBL under your 8000, ...
Do all levels in the co-load use the same primary CCN? For example: ABC Forwarder, XYZ Master Co-Loader and us, the last in the line would file under the COSCO CCN and closed message for each e-manifest using the same primary CCN?
You close up to the co-loader’s 8000 above you. You reference the primary CCN on your eHBL, but you close up to the PREVIOUS CCN. Don’t confuse the PRIMARY with the PREVIOUS CCN and remember you will need both the primary CCN and the previous CCN to ...
What is the primary CCN that we use in a multi-tiered co-load consolidation? Does it need to be the 9000 series CCN from the ocean carrier for every party involved in this consolidated container?
Scenario consolidation: what happens when there is a co-loader within a co-load, meaning that multiple layers of forwarders are involved causing the consolidation to be deconsolidated by multiple levels of forwarders. For example: - Our Chinese agent ...
How do we get the primary cargo control number in time to file the eHBL before the vessel departs? (Normally we only get it when the carrier issues the arrival notice after the cargo arrives in Montreal.)
Talk to your co-loader/carrier. The master co-loader must provide the primary cargo control number (CCN) at least several days before goods can be loaded overseas. Each co-loader in the consolidation must provide that primary CCN to the co-load ...
What happens when a co-loader above you has not switched to eHBL and is still doing paper re-manifests?
The rule to reject an electronic house bill when the previous house bill is not on file was put into place during the voluntary period to address scenarios where not all freight forwarders involved in the consolidation were transmitting ...
What is the requirement for port of discharge sub-location code on our eHBL?
Currently, the policy is that the port of discharge and sub-loc are conditional, the condition being “if different from the port of destination.” The ECCRD reflects this policy. However, the CBSA Transporter Cargo and Control Programs Unit (TCCPU) ...
What are the timing requirements to submit the data (eHBL) to the CBSA for ocean import shipments?
The 8000 eHBL must be submitted with all data elements at least 24 hours prior to loading of the vessel at the last port of loading before heading to Canada. So, this is the last port of departure, not the first port of departure. Realistically, the ...
Will airlines be filing the eHBL/eManifest on behalf of freight forwarders like they do today for ACI supplementary?
Not likely. At this time there is no indication that the airlines will file anything other than what they currently file. The general feeling is that freight forwarders will need to begin filing their own air eHBL as the shipments will clear under ...
What happens if we clear an air shipment directly at the airline’s warehouse sub location? Do we have to give them a paper release? As per my last conversation with Swissport, Menzies and Air Canada YUL…none of them could accept and see release for shipment under 8000 series CCN.
(September 18, 2016) The only option if the warehouse doesn’t have Deconsolidation Notices capabilities is to present paper – that has been stamped by Customs. This is why you need to contact all carriers and warehouses and tell them they MUST ...
If the MAWB is consigned to the forwarder and we submit the single 8000 eHBL, can we clear out of the airline’s warehouse?
If the primary carrier’s MAWB is consigned to a freight forwarder, and there is a forwarder’s housebill, the 8000 eHBL must be filed 4 hours prior to arrival and it is that 8000 cargo control number under which the ‘release request’ will be made. ...
If the air waybill for an air import shipment is consigned directly to the final consignee and the forwarder is in ‘notify party’ on the airline MAWB, do we have to file eHBL?
NO. eHBL data transmission is required only if the MAWB is consigned to a freight forwarder. If the MAWB is consigned to the final consignee/importer, the CBSA will receive the data in advance for risk assessment because the airline will be required ...
What are flying trucks and are they exempt from eHBL filing?
When goods are first transported by air and controlled by air documentation (i.e., air waybill), then changed to truck transport and arrive at the border in highway mode, the conveyance is commonly referred to as a ‘flying trucks.’ In other words, an ...
What is the risk that deconsolidation notice is not a Customs release?
The deconsolidation notice is the notice to the terminal giving 'authorization to move' cargo. It is not a Customs release. Basically, the deconsolidation notice is a notice that the liability for duty and taxes is transferred from the primary ...
Released/Held/Authorized to deliver will only be sent upon “arrival” of the cargo or house bill. Does this mean vessel arrival or a successful filing with CBSA?
This means arrival of the cargo or HBL at its quoted destination warehouse sublocation for in-bond movements, or at vessel arrival for import cargo or HBLs seeking frontier release at the border.
In the case of vessel sharing, if the vessel operator sends the vessel arrival, does he get ALL CCNS related to that report?
In the case of vessel sharing, only the transporting carrier whose carrier code forms the beginning of the CRN of the Conveyance document will receive the S12 Notice listing all of the CCNs on that conveyance. For other carriers who have cargo on the ...
If the eHBL is issued by a non-bonded freight forwarder and the marine carrier handles the in transit movement either to a warehouse or border crossing, who gets the notice?
The freight forwarder owner of the eHBL will receive an Arrived Notice for the eHBL and a Deconsolidation Notice for the House Bill Close. The Warehouse Operator quoted on the House Bill sub-location code will receive a copy of HBL Arrived Notice. ...
Reported Notices - are these only sent to the party that filed the bill that is being presented?
Reported Notices will be sent out upon conveyance arrival at the border to the carrier that submitted the cargo document and to the warehouse operator quoted in the sub-loc field of that cargo document.
What is the difference between ‘D3 matched/not matched notice’ and the ‘D4 matched/not matched notice’?
D3 notices, Not Matched applies to House Bill cargo, House Bill Close Message and legacy Multimodal Cargo. Matched applies to House Bill cargo, House Bill Close Message, legacy Multimodal Cargo and EDI PARS. In comparison, for D4 Notices, Not Matched ...
When ‘document not on file’ is issued, will it reference whether it was generated based on a previous message being cancelled/rejected as opposed to never actually being on file?
Since the ‘document not on file’ notice is delivered only to the client whose quoted document is not on file, they should know themselves whether they ever actually submitted the document or not. The ‘document not on file’ notice will be delivered to ...
If the freight forwarder submits their eHBL and the primary CCN is not on file, who receives this message? The carrier or the freight forwarder or both?
The Document Not on File notice does not go to the Prime Carrier if a freight forwarder submits their HBL. The Doc Not on File would only go to the Primary Carrier when the freight forwarder submits the House Bill Close Message.
eHBL versus ACI - is ‘electronic house bill’ the new eManifest filing?
YES. The eHBL is the electronic house bill and is the new eManifest filing, sometimes also called a ‘secondary report’ or secondary filing by the CBSA.
How do I get portal access and the ‘shared secret’?
The Shared Secret Unit processes eManifest Portal shared secret code requests from carriers, freight forwarders, brokers, importers and warehouse operators. Here is the website link for more information on what is needed from the freight forwarder ...
How will the deconsolidation warehouse know that the goods are ‘in transit’ and permitted to move onwards out of their warehouse. For example, six of seven house bills are Import for clearance at the CW warehouse and one house bill is to move onwards in-transit to a Customs port of exit.
To complete the scenario: How will the deconsolidation warehouse know that the goods are ‘in transit’ and permitted to move onwards out of their warehouse. For example, six of seven house bills are Import for clearance at the CW warehouse and one ...
How does this affect PARS filing for truck shipments to Canada originating from the USA?
If the consignee on the Highway carrier pro-bill (bill of lading) is a freight forwarder and there are one or more house bills on that truck pro, then the shipment must have all the eHBL and Close Messages filed within the Highway timeframes, one per ...
Is a Buyer’s Consolidation release possible at a secondary (CW) warehouse?
The Customs release request can be made from any type of warehouse, at the freightforwarder’s decision, depending on the sublocation code in the eHBL data set.
Will the changes coming into effect on January 4, 2021 affect whether or not our overseas agent files ACI data for single / full container loads? Basically, will our agents continue to provide supplemental data to carriers on FCL cargo, as in the past, or will eManifest filing have to be arranged?
As of January 4, 2021, ACI S10 Supplemental data should no longer be filed for either multiple house bill consolidation cargo or for single house bill, back-to-back shipments. Either your company or if you decide to allow it, your agent, must file ...
If the overseas agent files both ACI and eManifest before a shipment sails from Taiwan, will that be an issue for shipment clearance in Canada?
There is no need to file double data or pay for two transmissions. Remember, the 8000 number used to file the ACI S10 Supplementary data is a shipment reference only and is not linked to the eHBL 8000 Cargo Control Number. If the eHBL data set and ...
As of January 4th, could ACI supplementary be filed by the origin forwarder prior to LOADING and the destination forwarder file the eManifest prior to ARRIVAL? Would there be a penalty for not filing prior to loading?
As of January 4th, 2021, it is mandatory to transmit the eHBL data set and the Close Message data set at least 24 hours prior to loading the vessel at the last port of departure before Canada. Both data sets may be filed up to 90 prior to loading. ...
Until the eHBL implementation, ACI for air has normally been filed by origin. In the future, is the destination agent responsible for eManifest? In other words, should origin still file ACI, and destination file eManifest to avoid getting a penalty. Should both ACI and eHBL be filed?
As of January 4, 2021, it is the responsibility of the freight forwarder to ensure that the eHBL data set and the Close Message are filed within the air timeframes, generally four hours prior to arrival at the first Canadian airport. If the Canadian/ ...
Will air carriers will be responsible to file eManifest information for all inbound international cargo shipments to Canada by January 2021? Will ACI information no longer be required to be filed after this date?
Air carriers must continue to file their ACI conveyance and cargo data. That does not change. What does change is that the freight forwarder or its agent must file the eHBL secondary data set on an 8000 Cargo Control Number within the air timelines. ...
If eHBL is filed, is there any need to file ACI S10 supplementary data before vessel sails or flight departs?
If eHBL + Close Message data are transmitted no ACI S10 Supplementary is required.
For LCL shipments, if one of the freight forwarders doesn’t file the eManifest and Close Message, will the container be on DO NOT LOAD mode?
Multi-tiered consolidations will, in all likelihood, be very problematic until everyone is filing eHBL and Close Messages within the timeframes … at least 24 hours prior to load. Between November 1, 2020 and June 4, 2021 cargo will load on an ACI S10 ...
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